VBOffice

Export Email Addresses

These samples export the sender addresses or the recipient addresses of selected emails.

Last modified: 2017/04/28 | Accessed: 2.287  | #165
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Reporter Reporter
VBOffice Reporter is an easy to use tool for data analysis and reporting in Outlook. A single click, for instance, allows you to see the number of hours planned for meetings the next month.

Export Sender

The macro exports the email address of the senders to a text file. See the name of the file at the top in the constant 'SenderFile'. You can change its name, and ensure that the directory already exists. If you run the macro multiple times, the addresses will be appended to the existing file.

Select one or more emails in the Outlook folder, then press alt+f8 to launch the macro.

If you want to use both samples, copy the function 'ShellExecute' only once because it isnĀ“t allowed to have two functions of the same name in one module. Alternatively, add two modules (click Insert/Module), one for each sample (click Insert/Module).


tip  How to add macros to Outlook
Private Const SenderFile As String = "c:\email addresses\senders.txt"

Private Declare Function ShellExecute Lib "shell32.dll" Alias _
    "ShellExecuteA" (ByVal hwnd As Long, ByVal lpOperation As String, _
    ByVal lpFile As String, ByVal lpParameters As String, _
    ByVal lpDirectory As String, ByVal nShowCmd As Long) As Long

Public Sub ExportSenderAddresses()
  On Error GoTo ERR_HANDLER
  Dim Sel As Outlook.Selection
  Dim Addresses As String
  Dim File As String
  Dim Hnd As Long
  
  Set Sel = Application.ActiveExplorer.Selection
  Addresses = GetSenderAddresses(Sel)
  If Len(Addresses) Then
    Hnd = FreeFile
    Open SenderFile For Append As #Hnd
    Print #Hnd, Addresses;
    Close #Hnd
    ShellExecute 0, "open", SenderFile, "", "", 1
  End If
  
  Exit Sub
ERR_HANDLER:
  If Hnd Then Close #Hnd
  MsgBox Err.Description
End Sub

Private Function GetSenderAddresses(Sel As Outlook.Selection) As String
  Dim b As String
  Dim obj As Object
  Dim i As Long
  
  For i = 1 To Sel.Count
    Set obj = Sel(i)
    If TypeOf obj Is Outlook.MailItem Or _
      TypeOf obj Is Outlook.MeetingItem Then
        b = b & obj.SenderEmailAddress & vbCrLf
    End If
  Next
  
  GetSenderAddresses = b
End Function
ReplyAll ReplyAll
ReplyAll alerts you before unintentionally replying all, or if you are a confidential BCC recipient of the e-mail.

Export Recipients

This sample is similar to the first one, except this one exports the addresses of the recipients.

Private Const RecipientFile As String = "c:\email addresses\recipients.txt"

Private Declare Function ShellExecute Lib "shell32.dll" Alias _
    "ShellExecuteA" (ByVal hwnd As Long, ByVal lpOperation As String, _
    ByVal lpFile As String, ByVal lpParameters As String, _
    ByVal lpDirectory As String, ByVal nShowCmd As Long) As Long

Public Sub ExportRecipientAddresses()
  On Error GoTo ERR_HANDLER
  Dim Sel As Outlook.Selection
  Dim Addresses As String
  Dim File As String
  Dim Hnd As Long
  
  Set Sel = Application.ActiveExplorer.Selection
  Addresses = GetRecipienAddresses(Sel)
  If Len(Addresses) Then
    Hnd = FreeFile
    Open RecipientFile For Append As #Hnd
    Print #Hnd, Addresses;
    Close #Hnd
    ShellExecute 0, "open", RecipientFile, "", "", 1
  End If
  
  Exit Sub
ERR_HANDLER:
  If Hnd Then Close #Hnd
  MsgBox Err.Description
End Sub

Private Function GetRecipienAddresses(Sel As Outlook.Selection) As String
  Dim b As String
  Dim obj As Object
  Dim Recipients As Outlook.Recipients
  Dim r As Outlook.Recipient
  Dim i As Long
  
  For i = 1 To Sel.Count
    Set obj = Sel(i)
    If TypeOf obj Is Outlook.MailItem Or _
      TypeOf obj Is Outlook.MeetingItem Then
      Set Recipients = obj.Recipients
      For Each r In Recipients
        b = b & r.Address & vbCrLf
      Next
    End If
  Next
  
  GetRecipienAddresses = b
End Function
Category-Manager Category-Manager
With Category-Manager you can group your Outlook categories, share them with other users, filter a folder by category, automatically categorize new emails, and more. You can use the Addin even for IMAP.
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