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Before Outlook 2007 you could directly enter a category for any item without saving it to the master category list. Since Outlook 2007 that's not possible anymore.
With the following code you'll get this functionality back. Multiple keywords can be entered separated by a comma or semi-colon.
Copy the code to the module "ThisOutlookSession", and save the project. Then you can create a commandbar button for calling the function by a right click on any toolbar, then choose Customize, Commands, Macros, and drag the name of the function onto a toolbar. By another right-click on the newly created button you can customize its style. (Perform these steps once for the folder view, and if you want to, once for any form for which the function should be available.)
Alternatively, you could also call the function by pressing alt+f8.
Public Sub EnterKeyword() Dim Coll As VBA.Collection Dim obj As Object Dim s$ Set Coll = GetCurrentItems If Coll.Count = 0 Then Exit Sub s = InputBox("Keyword:") s = Trim$(s) If Len(s) = 0 Then Exit Sub For Each obj In Coll obj.Categories = obj.Categories & "," & s obj.save Next End Sub Private Function GetCurrentItems() As VBA.Collection Dim Coll As VBA.Collection Dim Win As Object Dim Sel As Outlook.Selection Dim obj As Object Dim i& Set Coll = New VBA.Collection Set Win = Application.ActiveWindow If TypeOf Win Is Outlook.Inspector Then Coll.Add Win.CurrentItem Else Set Sel = Win.Selection If Not Sel Is Nothing Then For i = 1 To Sel.Count Coll.Add Sel(i) Next End If End If Set GetCurrentItems = Coll End Function
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