|Determine the "identity" of your emails. Set with SAM the sender and the folder folder for sent items with the help of rules.|
If you group the folder view by conversation, you'd ideally see all emails of the same conversation grouped together, and the reply to a previous emails will be indented. Outlook doesn't use the Subject field for the sorting, but the ConversationIndex. That's why it doesn't work to simply change the subject, the message would still be shown in a different conversation.
Outlook, or Exchange, respectively, aren't very good in setting the correct index so that the indentation often doesn't work. And if a sender doesn't reply on your message but creates a new one instead, then the grouping of actually together belonging messages is totally messed.
This script shows how to correct a grouping. Copy the code to the module ThisOutlookSession in the VBA editor. Also, you need to install the Redemption. The developer version is free for the private use.
When changing the conversation the message automatically gets the same subject, too. The variable KeepOriginalSubject=True controls that the message keeps its original subject instead. If you don't want that, set the value of the variable to False.
How to use it: Open an email, then select all the other emails in the folder that should belong to the same conversation as the opened email. Then start the script by pressing alt+f8. (I'd recommend you test it with a few test messages. Group the folder view by Conversation to see the result.)
Private m_Session As Object Public Sub MergeConversation() Dim Sel As Outlook.Selection Dim obj As Object Dim Parent As Redemption.RDOMail Dim Mail As Redemption.RDOMail Dim i As Long Dim KeepOriginalSubject As Boolean Dim Subject As String KeepOriginalSubject = True Set m_Session = CreateObject("redemption.rdosession") m_Session.MAPIOBJECT = Application.Session.MAPIOBJECT Set obj = Application.ActiveInspector.CurrentItem Set Parent = GetRdoMessage(obj) Set Sel = Application.ActiveExplorer.Selection For i = 1 To Sel.Count Set obj = Sel(i) Set Mail = GetRdoMessage(obj) Subject = Mail.Subject Mail.CreateConversationIndex Parent If KeepOriginalSubject Then Mail.Subject = Subject End If Mail.Save Next End Sub Private Function GetRdoMessage(Item As Object) As Redemption.RDOMail Dim e$, s$ If Not Item Is Nothing Then e = Item.EntryID If Not Item.Parent Is Nothing Then s = Item.Parent.StoreID End If If Len(e) Then If Len(s) Then Set GetRdoMessage = m_Session.GetMessageFromID(e, s) Else Set GetRdoMessage = m_Session.GetMessageFromID(e) End If End If End If End Function
|VBOffice Reporter is an easy to use tool for data analysis and reporting in Outlook. A single click, for instance, allows you to see the number of hours planned for meetings the next month.|