|ReplyAll alerts you before unintentionally replying all, or if you are a confidential BCC recipient of the e-mail.|
You can call the dialog to find names in the address book by VBA. Outlook uses this dialog, for instance, when you click the To button on an email in order to select the recipient. The GetSelectNamesDialog function returns a SelectNamesDialog object, which allows you to control the behavior of the dialog. For instance, you can determine the address book to begin the search with, or set whether multiple recipients are allowed. However, Outlook doesn't support to pre-fill the search box with a name.
By using the Win32 API we can get a handle on that textbox and send a string to it. In order to get the handle, the dialog must be displayed first. Because Outlook displays the dialog modal, that is following code won't be executed before the dialog is closed, we need to use a timer to get an event after the dialog is displayed.
Add a new module via Insert/Module and paste the entire following code. The first part shows the declarations of the API functions.
Private Declare Function GetDesktopWindowA Lib "user32" Alias _ "GetDesktopWindow" () As Long Private Declare Function GetWindow Lib "user32" _ (ByVal hwnd As Long, ByVal wCmd As Long) As Long Private Declare Function GetWindowTextA Lib "user32" _ (ByVal hwnd As Long, ByVal lpString As String, ByVal cch As Long) As Long Private Declare Function GetClassNameA Lib "user32" _ (ByVal hwnd As Long, ByVal lpClassName As String, ByVal nMaxCount As Long) As Long Private Declare Function SendMessageByStringA Lib "user32" Alias "SendMessageA" _ (ByVal hwnd&, ByVal wMsg&, ByVal wParam&, ByVal lParam$) As Long Private Declare Function SetTimer Lib "user32.dll" _ (ByVal hwnd As Long, ByVal nIDEvent As Long, ByVal uElapse As Long, ByVal lpTimerFunc As Long) As Long Private Declare Function KillTimer Lib "user32.dll" _ (ByVal hwnd As Long, ByVal nIDEvent As Long) As Long Private hEvent As Long Const WM_TIMER = &H113 Private Const GW_CHILD = 5 Private Const GW_HWNDNEXT = 2 Private Const WM_SETTEXT = &HC Private m_FindThisName As String Private m_DialogCaption As String
|VBOffice Reporter is an easy to use tool for data analysis and reporting in Outlook. A single click, for instance, allows you to see the number of hours planned for meetings the next month.|
DisplayDialog is the procedure you'll call from your code. Pass to it the name that you want to pre-fill the search box with.
In order to get the handle on the dialog it is necessary to know its caption. A placeholder (*) is allowed. This sample uses the caption 'Select Names: *'. If this sample doesn't work for you, then ensure you're using the caption here that is used in your version of Outlook.
The procedure DisplayDialog starts the timer with a delay of 500ms, then it displays the modal dialog. Now it takes half a second until the timer calls the TimerProc procedure. In that procedure the timer will be killed immediately as we don't need another signal. Then it starts the search for the window in order to pre-fill it with the name you want to seach in the address book. If you get the 'window not found' prompt, as mentioned, then most likely you need to change the caption from 'Select Names: *' to the one that is used in your version of Outlook.
Public Sub DisplayDialog(FindThisName As String) On Error GoTo ERR_HANDLER Dim Dlg As Outlook.SelectNamesDialog m_DialogCaption = "Select Names: *" m_FindThisName = FindThisName If hEvent = 0 Then Set Dlg = Application.Session.GetSelectNamesDialog hEvent = SetTimer(0&, 0&, 500, AddressOf TimerProc) Dlg.Display End If Exit Sub ERR_HANDLER: DisableTimer End Sub Public Sub TimerProc(ByVal hwnd As Long, ByVal uMsg As Long, _ ByVal wParam As Long, ByVal lParam As Long _ ) If uMsg = WM_TIMER Then DisableTimer PrefillSelectNames End If End Sub Private Sub DisableTimer() KillTimer 0&, hEvent hEvent = 0 End Sub Private Sub PrefillSelectNames() Dim hnd As Long Dim OK As Boolean hnd = GetDesktopWindowA hnd = FindChildWindowText(hnd, m_DialogCaption) If hnd Then hnd = FindChildClassName(hnd, "RichEdit20W") If hnd Then SetText hnd, m_FindThisName OK = True End If End If If OK = False Then MsgBox "window not found" End If End Sub
|Determine the "identity" of your emails. Set with SAM the sender and the folder folder for sent items with the help of rules.|
Here come the calls of the API functions to complete the sample.
Private Function FindChildWindowText(ByVal lHwnd As Long, sFind As String) As Long Dim lRes As Long Dim sFindLC As String lRes = GetWindow(lHwnd, GW_CHILD) If lRes Then sFindLC = LCase$(sFind) Do If LCase$(GetWindowText(lRes)) Like sFindLC Then FindChildWindowText = lRes Exit Function End If lRes = GetWindow(lRes, GW_HWNDNEXT) Loop While lRes <> 0 End If End Function Private Function GetWindowText(ByVal lHwnd As Long) As String Const STR_SIZE As Long = 256 Dim sBuffer As String * STR_SIZE Dim lSize As Long sBuffer = String$(STR_SIZE, vbNullChar) lSize = GetWindowTextA(lHwnd, sBuffer, STR_SIZE) If lSize > 0 Then GetWindowText = Left$(sBuffer, lSize) End If End Function Private Function FindChildClassName(ByVal lHwnd As Long, ByRef sFind As String) As Long Dim lRes As Long Dim sFindLC As String lRes = GetWindow(lHwnd, GW_CHILD) If lRes Then sFindLC = LCase$(sFind) Do If LCase$(GetClassName(lRes)) = sFindLC Then FindChildClassName = lRes Exit Function End If lRes = GetWindow(lRes, GW_HWNDNEXT) Loop While lRes <> 0 End If End Function Private Function GetClassName(ByVal lHwnd As Long) As String Const CN_SIZE As Long = 256 Dim sBuffer As String * CN_SIZE Dim lSize As Long lSize = GetClassNameA(lHwnd, sBuffer, CN_SIZE) If lSize > 0 Then GetClassName = Left$(sBuffer, lSize) End If End Function Private Function SetText(ByVal hwnd As Long, ByVal sText As String) SetText = SendMessageByStringA(hwnd, WM_SETTEXT, 0, sText) End Function
|With Category-Manager you can group your Outlook categories, share them with other users, filter a folder by category, automatically categorize new emails, and more. You can use the Addin even for IMAP.|