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This example demonstrates
The context menu is being displayed when you right-click an appointment item in the calendar. The example creates an email with the subject of the appointment and confirms the date. If you have entered a contact at the bottom of the appointment form, the email is automatically addressed to this contact.
Please see the source code, there're two places commented with Edit where you can adjust the caption of the button as well as the subject and the body of the email.
Private WithEvents ConfirmAppointment As Office.CommandBarButton Private Sub Application_ItemContextMenuDisplay(ByVal CommandBar As Office.CommandBar, _ ByVal Selection As Selection) Dim obj As Object Dim Item As Outlook.AppointmentItem Dim Btn As Office.CommandBarButton Dim Caption$ ' Edit Caption = "Confirm Appointment" If Selection.Count = 1 Then Set obj = Selection(1) If TypeOf obj Is Outlook.AppointmentItem Then Set Item = obj Set Btn = CommandBar.Controls.Add(msoControlButton, , , , True) Btn.Style = msoButtonCaption Btn.Caption = Caption Btn.Parameter = Item.EntryID Set ConfirmAppointment = Btn End If End If End Sub Private Sub ConfirmAppointment_Click(ByVal Ctrl As Office.CommandBarButton, _ CancelDefault As Boolean) Dim Appt As Outlook.AppointmentItem Dim Mail As Outlook.MailItem Dim Link As Outlook.Link Dim Contact As Outlook.ContactItem Dim Message$, StartTime$, Recipient$, Subject$ Dim EntryID$ EntryID = Ctrl.Parameter If Len(EntryID) Then Set Appt = Application.Session.GetItemFromID(EntryID) End If If Not Appt Is Nothing Then Set Mail = Application.CreateItem(olMailItem) If Appt.Links.Count Then Set Link = Appt.Links(1) If Not Link.Item Is Nothing Then Set Contact = Link.Item If Not Contact Is Nothing Then Recipient = Contact.Email1Address End If End If End If ' Edit Subject = "Confirmation: " & Appt.Subject Message = "Herewith I confirm the following appointment: " StartTime = Format(Appt.Start, "dddd, dd. mmm yyyy hh:nn", vbUseSystemDayOfWeek, vbFirstFourDays) Message = Message & vbCrLf & StartTime Mail.To = Recipient Mail.Subject = Subject Mail.Display Mail.Body = Message & Mail.Body End If Set ConfirmAppointment = Nothing End Sub
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