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Daily we get a lot of e-mails that we want to keep just for a specific time and then delete them. So that you don't have to read the e-mail time and again for determining whether or not it can be deleted now, you can set an expiry time for the message. Outlook displays the message crossed out when it's due. Then you can see easily at a glance what messages can be deleted (even that could be automated).
This sample demonstrates how you can set the expiry time with only two clicks either for an opened or for all of the selected items in a folder. The dialog asks you for a number of weeks with a default value of eight. If you click OK, the message will expire in eight weeks from today. If you enter a zero instead then the expiry time gets deleted. Entering a negative figure will display the message immediately as expired.
Public Sub SetExpiryTime() Dim Sel As Outlook.Selection Dim obj As Object Dim Interval As Long Dim ExpiryTime As Date Dim Text$ If TypeOf Application.ActiveWindow Is Outlook.Inspector Then Set obj = Application.ActiveInspector.CurrentItem Else Set Sel = Application.ActiveExplorer.Selection If Sel.Count = 0 Then Exit Sub Else Set obj = Sel(1) End If End If Select Case True Case (TypeOf obj Is Outlook.MailItem), _ (TypeOf obj Is Outlook.MeetingItem), _ (TypeOf obj Is Outlook.PostItem) ExpiryTime = obj.ExpiryTime End Select If ExpiryTime = #1/1/4501# Then Text = "-" Else Text = ExpiryTime End If Text = "Current expiry time: " & Text & vbCrLf & vbCrLf Text = Text & "In how many weeks should the selection expire?" Text = InputBox(Text, , "8") If Len(Text) Then Interval = Val(Text) If Interval Then ExpiryTime = DateAdd("ww", Interval, Date) Else ExpiryTime = #1/1/4501# End If If Not Sel Is Nothing Then For Each obj In Sel Select Case True Case (TypeOf obj Is Outlook.MailItem), _ (TypeOf obj Is Outlook.MeetingItem), _ (TypeOf obj Is Outlook.PostItem) obj.ExpiryTime = ExpiryTime obj.Save End Select Next Else Select Case True Case (TypeOf obj Is Outlook.MailItem), _ (TypeOf obj Is Outlook.MeetingItem), _ (TypeOf obj Is Outlook.PostItem) obj.ExpiryTime = ExpiryTime obj.Save End Select End If End If End Sub
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