VBOffice

Categorize Emails Automatically

Let a script categorize every new email.

Last modified: 2007/02/01 | Accessed: 39.890  | #42
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OLKeeper OLKeeper
OLKeeper reliably prevents users from closing their Outlook window and thus possibly missing reminders or e-mails.

With a rule you could assign a category to any new item. But that isn't helpful if you don't know beforehand what to do with the item.

With VBA you're more flexible: For instance, you can assign a category to a new item after it has been moved to a specific folder. In this sample we watch a subfolder of the inbox, and the category name is defined on top in the 'AUTO_CATEGORY' constant.


tip  How to add macros to Outlook
Private WithEvents Items As Outlook.Items

' Automatically assign this category
Private Const AUTO_CATEGORY As String = "(test)"

Private Sub Application_Startup()
  Dim Ns As Outlook.NameSpace
  Dim Inbox As Outlook.MAPIFolder
  Dim Subfolder As Outlook.MAPIFolder

  Set Ns = Application.GetNamespace("MAPI")

  ' Inbox
  Set Inbox = Ns.GetDefaultFolder(olFolderInbox)

  ' Subfolder of the inbox
  Set Subfolder = Inbox.Folders("test")

  Set Items = Subfolder.Items
End Sub

Private Sub Items_ItemAdd(ByVal Item As Object)
  Dim Cats() As String
  Dim i&
  Dim Exists As Boolean

  If Len(Item.Categories) Then
    ' Check whether the category is assigned yet
    Cats = Split(Item.Categories, ";")
    For i = 0 To UBound(Cats)
      If LCase$(Cats(i)) = LCase$(AUTO_CATEGORY) Then
        Exists = True
        Exit For
      End If
    Next

    If Exists = False Then
      Item.Categories = Item.Categories & ";" & AUTO_CATEGORY
      Item.Save
    End If

  Else
    Item.Categories = AUTO_CATEGORY
    Item.Save
  End If
End Sub
SAM SAM
Determine the "identity" of your emails. Set with SAM the sender and the folder folder for sent items with the help of rules.
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